Home How Online Letterhead Works
How Online Letterhead Works
Create Professional Letterhead. Make Every Letter Verifiable.
VerifiableLetter combines professional online company letterhead with built-in verification, giving recipients a simple way to check whether a communication really came from your organization.
Create your letter using your branding, send it digitally or print it, and provide recipients with a unique Letter ID and QR code for verification.
Prevent Fraud. Protect Your Brand. Build Trust.
Getting Started
From Your Brand to a Verifiable Communication
Getting started doesn’t require complicated software or a new communication process. Set up your organization, choose your letterhead and start creating professional, verifiable communications.
01
Set Up Your Organization
Create your account, add your organization information and upload your logo. Your business details become part of your professional letterhead setup.
02
Choose Your Letterhead
Select from available professional letterhead designs or create a custom design using your own branded header and footer.
03
Create Your Communication
Write your letter using VerifiableLetter. Preview the finished communication and send it digitally or print it using your existing office printer.
04
Make It Verifiable
Your issued communication includes a unique Letter ID and QR code, giving the recipient a direct way to access its verification information.
Your branding makes the letter recognizable. Verification gives people a way to check it.
Built-in Verification
A Professional Letterhead That Can Be Checked
Traditional company letterhead helps identify the organization behind a communication. But a logo, company name, signature or professional-looking design can be copied.
VerifiableLetter adds something traditional letterhead alone cannot provide: a way for recipients to independently check communications issued through your organization.
Unique Letter ID
Each issued communication receives unique verification information that helps identify the individual record.
QR Code
Recipients can scan the QR code provided with the communication for a convenient path to verification.
Verification Record
Recipients can check the corresponding verification information rather than relying only on how professional the document appears.
Don’t ask people to trust a document simply because it looks authentic. Give them a way to check.
For Recipients
Verification Should Take Seconds, Not Phone Calls.
Verification should be straightforward for the person receiving your communication.
Receive
A customer, employee, business partner or member of the public receives a communication attributed to your organization.
Scan or Enter the Code
The recipient scans the QR code or uses the verification information provided with the communication.
Verify
The recipient checks the verification record to confirm whether the communication corresponds with what your organization issued.
Instead of searching for contact information, calling departments or relying only on the appearance of a document, recipients have a direct path to verification.
Organization Verification
Add More Confidence to Your VerifiableLetter Account
Document verification and organization verification serve different purposes. In addition to creating verifiable communications, organizations can complete additional verification steps to strengthen their VerifiableLetter profile.
Optional
Domain Verification
Verify control of your organization’s website domain through a DNS record. This helps connect your VerifiableLetter organization with the domain it represents.
Optional
Address Verification
Provide supporting information to verify your organization’s business address.
Optional
Business Verification
Provide relevant business information to verify the organization represented by your VerifiableLetter account.
Organization verification complements document verification. Individual communications still use their own unique verification information.
Delivery
Send It Digitally or Print It.
Online letterhead doesn’t mean your communication has to remain online.
Create and manage your communication through VerifiableLetter, then use the delivery method that works for you and your recipient.
Send Digitally
Send business communications electronically while maintaining your organization’s professional branding and verification information.
Print Your Letter
Need a physical copy? Print your finished letter using your existing office printer. The verification information can remain part of the printed communication.
Verify Either Way
Whether the recipient receives the communication digitally or on paper, they have a way to access the verification process.
One system for professional communication—online or on paper.
Brand Protection
Your Logo Can Be Copied. Give People Somewhere to Check.
Technology makes it increasingly easy to reproduce logos, signatures, letterheads and other visual elements associated with an organization.
A professional-looking document alone therefore shouldn’t have to be the recipient’s only reason for trusting it.
01
Protect Your Brand
Give customers, employees, partners and the public an official verification path when a communication claims to have come from your organization.
02
Reduce Uncertainty
Help recipients distinguish communications issued through your organization from documents that simply use your name, logo or branding.
03
Build Trust
Make verification part of your communication process and give recipients greater confidence when dealing with important correspondence.
VerifiableLetter doesn’t depend on making documents harder to copy. It gives recipients a better way to check what they receive.
Letterhead Designs
Use a Ready-Made Design or Bring Your Own.
Your verification system shouldn’t force you to give up your existing brand identity.
Choose from available professional letterhead designs or create a custom letterhead using your own branded header and footer.
Already have an established company letterhead? Reproduce your existing branding within VerifiableLetter and add verification to the communication process.
Your brand stays recognizable. Your communications become verifiable.
Create. Send. Verify.
Create Your First VerifiableLetter
Set up your organization, choose your letterhead and start creating professional communications that give recipients a simple way to check authenticity.
Prevent Fraud. Protect Your Brand. Build Trust.
